AI Productivity Software ROI Calculator

This calculator asks a simple question: how long until the time your team saves is worth more than what you spent? Enter the total up-front cost, the yearly benefit and how far ahead you want to look. Because adoption usually improves over the first year, you can add a modest yearly growth rate, or set it to zero to be conservative.

How to estimate the benefit. Multiply the hours saved per person per week by the number of people, by about 48 working weeks, then by a loaded hourly cost (wages plus payroll taxes and benefits). Only count hours that are actually redirected to billable or planned work, not time that simply disappears into other tasks. Subtract ongoing subscription fees so the figure is net.

Worked example (illustrative). Ten people each save 2 hours a week. At a loaded cost of $40 an hour, that is 10 x 2 x 48 x 40 = $38,400 a year in theoretical capacity. If only a quarter becomes real value, the benefit is $9,600; after $600 of extra yearly fees it is $9,000, which is the default shown. With a $6,000 first-year cost the payback is about eight months.

Limits. The tool uses simple arithmetic and does not model quality improvements, risk reduction or the chance that a tool goes unused. Measure actual time saved after 60 to 90 days and rerun the numbers with real data.